Student Organization Events
Make sure you allow enough time to complete your plans, obtain the necessary approvals, and submit your event request at least 2 to 3 weeks in advance of your scheduled event. You must have event approval before you may advertise an event.
If your group is not registered with the Student Involvement and Leadership Center, you will need to register your group online at Rock Chalk Central. Your organization must be registered before you can submit an event request.
As needed for your event
Reserve rooms with appropriate reservation clerk, and obtain a confirmation number or a confirmation email.
Arrange for food/snacks/beverages with KU Dining Services or Housing Food Services.
Late night parties: Arrange for security; indicate security plans on the activity form. Also indicate any entrance restrictions, such as KUID only. Groups are responsible for removing any post-party refuse.
For University policies and procedures, please visit the webpage of the Office of Event Management and Protocol.